Omni Bite Center Animal Bite Management System Medical Staff User Manual Vaccination Administration &amp; Clinical Records ───────────────────────────── Table of Contents 1. System Overview &amp; Login 2. Daily Queue (Dashboard) 3. Processing a Patient — Administering a Dose 4. Patient Search &amp; Lookup 5. Patient History Records 6. Vaccine Stock Monitoring 7. My Activity Report 8. Print Sheet &amp; Documents 9. Common Issues &amp; Tips Chapter 1: System Overview &amp; Login The Omni Bite Center System manages the entire lifecycle of animal bite patients — from registration by the Clerk to vaccination by the Medical Staff. As Medical Staff (Nurse/Vaccinator), you handle the clinical side: you confirm that patients are present, administer the correct vaccine dose, and record the outcome. 1.1 Your Role in the System View the daily vaccination queue Mark doses as administered for each patient visit Record the vaccine brand and batch number used Search for patients by name or case number View complete patient treatment history Monitor current vaccine stock levels 1.2 How to Log In Screenshot: Login Page — Enter your medstaff credentials Open the system URL in your browser. Enter your Username and Password. Click "Login." You will be redirected to the Medical Staff Dashboard. TIP Your account is set to role: Nurse/Medstaff. You will only see clinical screens — not the patient registration forms used by Clerks. Chapter 2: Daily Queue (Dashboard) The Daily Queue is your main work screen. Every patient registered by the Clerk for today's vaccines will appear here automatically. Screenshot: Medical Staff Dashboard — Daily Queue table 2.1 Reading the Queue Table Column What It Means Patient Name Full name of the patient who needs a vaccine today Vaccine Type Which vaccine is due (Rabies, Tetanus, Anti-venom) Dose Day Day 0, Day 3, Day 7, or Day 28 of the treatment schedule Category Exposure category (I, II, or III) — determines treatment protocol Status Pending = not yet administered | Completed = done Action Button "Administer Dose" button — click when patient is ready Screenshot: Queue Table — Rows showing Pending and Completed statuses 2.2 Stats Summary Cards At the top of the dashboard, you will see summary cards showing: Total patients in queue today How many doses have been completed How many are still pending NOTE The queue refreshes automatically. You can also click the refresh button (circular arrow icon) in the header. Chapter 3: Administering a Dose When a patient arrives for their scheduled dose, follow these steps: IMPORTANT Verify the patient's identity (ask for their name and check their treatment card) before administering any vaccine! Step 1 — Find the Patient in the Queue Look at the Daily Queue table. Find the patient's name. Confirm it matches the person in front of you. Check the Dose Day column — make sure it matches today's schedule (e.g., Day 3). Screenshot: Queue — Finding a specific patient row to administer dose Step 2 — Fill in the Dose Details Field What to Enter Vaccine Brand Select from dropdown (e.g., Verorab, Speeda) Batch Number Enter from the vaccine vial label — required for traceability Route Intramuscular (IM) or Intradermal (ID) as ordered by physician Site of Injection Left deltoid, Right deltoid, etc. Administered By Your name (auto-filled from your login session) Chapter 4: Patient Search &amp; Lookup If you need to look up a patient who is not currently in the daily queue (e.g., a walk-in checking their schedule, or a past patient returning), use Patient Search. How to Search Click "Patient Search" in the left sidebar. Type the patient's last name, first name, or case number in the search bar. Results will appear below as you type. Click on a patient to view their full profile. Screenshot: Patient Search page — Search bar and results list NOTE You can search by partial name. For example, typing "Cruz" will show all patients with Cruz in their name. Chapter 5: Patient History Records Each patient has a complete treatment history that shows every dose administered, who administered it, and when. Viewing a Patient's History Find the patient via the Daily Queue or Patient Search. Click their name or the "Full Record" button. The patient profile will show their personal info, exposure details, and a full vaccination history table. Screenshot: Patient History — Full treatment record with all doses listed History Column Meaning Date Given When the dose was administered Dose Which dose number (Day 0, 3, 7, 28) Vaccine Brand and batch number used Administered By Staff who gave the dose Next Appointment Automatically computed next dose date Chapter 6: Vaccine Stock Monitoring Click "Vaccine Stock" in the sidebar to see what vaccines are currently available. Screenshot: Vaccine Stock page — Current inventory list Column What It Shows Action Required Vaccine Name Brand name of the vaccine — Stock Remaining Available vials/doses Report if below minimum Expiry Date Date vaccine expires Do not use expired vaccines! Status Active or Expired/Depleted Inform Admin if depleted IMPORTANT NEVER administer an expired vaccine. If the stock page shows an expired item still "Active," report it to Admin immediately for correction. Chapter 7: My Activity Report Click "My Activity" in the sidebar to see a summary of doses you have administered in a given time period. Use this for: Verifying your daily or weekly workload Self-auditing your recorded administrations Screenshot: My Activity page — Personal dose administration log Chapter 8: Print Sheet &amp; Documents From a patient's record, you can print the treatment sheet for physical filing or for handing to the patient. This is the official OBC-CGL-001 form. Open the patient's record. Click the "Print Sheet" button. A print-ready version will open. Press Ctrl+P or Command+P to print. Screenshot: Print Sheet view — Formatted patient treatment document TIP Print the sheet after Day 0 (first visit) and give it to the patient. They 